Bookkeeping Accounts
Every revenue and cost in your catering service needs to be recorded in the right place in your accounting system. Bookkeeping accounts are the categories that make this possible — each one represents a specific account in your chart of accounts, such as food sales, VAT, or event income.
When you link a menu category or a menu item to a bookkeeping account, the system knows exactly where to post the revenue when an order is placed. This is especially important if you use an accounting integration like Fortnox, where transactions are exported automatically.
Adding a bookkeeping account
Go to Administration → Bookkeeping accounts and click +.
- Account number — the four-digit account number from your chart of accounts (between 1000 and 9999). Ask your accountant if you are unsure which number to use.
- Description — a clear name that explains what this account is for, for example "Food sales 25% VAT" or "Event catering income".
- VAT % — select the VAT rate that applies to sales posted to this account.
- Active — turn this on to make the account available when setting up menu categories.
- Default for common menu — turn this on if this account should be pre-selected for items on the shared menu. Only one account should have this enabled at a time.
Click Save when done.
Changing an account
Click the edit icon next to any account to update its description, VAT rate, or active status.
If you use Fortnox or another accounting integration, changing the account number may affect how transactions are exported. Check with your accountant before making changes to accounts that are already in use.