📄️ Basic information
The basic information page is where you configure the core details of your catering service — your name, address, contact information, and the general setup of how your service is structured.
📄️ Bookkeeping Accounts
Every revenue and cost in your catering service needs to be recorded in the right place in your accounting system.
📄️ Users
The users section is where administrators manage who has access to CateringCare and what they can do in the system. Each person who uses the system needs their own user account.
📄️ Allergens
When you create a menu, you can mark each dish with the allergens it contains — for example gluten, lactose, or nuts.
📄️ Ordering settings
Ordering settings control the rules around when and how customers (or staff) can place and change orders. Getting these right ensures your kitchen has enough time to prepare and that late changes do not cause problems.
📄️ Suppliers
Suppliers are the companies or individuals you buy ingredients and consumables from. Keeping your supplier list up to date ensures that purchase orders go to the right contact and that ingredient prices stay accurate.
📄️ Budgets
Budgets let you set spending targets for different cost categories and track how your actual spending compares to the plan. This helps you keep food costs under control and spot overspending before it becomes a problem.
📄️ Currencies
If your catering service works with customers or suppliers in different countries, you may need to handle prices in more than one currency — for example Swedish kronor and euros.
📄️ Invoice settings
Invoice settings control how invoices are generated, formatted, and sent. Configuring these correctly ensures that invoices meet your accounting requirements and look professional when sent to customers.
📄️ Delivery settings
Delivery settings define the rules around when and how deliveries are made — including time windows, default routes, and any special handling requirements.
📄️ Diet types
Diet types let you record the specific dietary requirements of your customers — for example, vegetarian, vegan, gluten-free, lactose-free, or other medical or religious dietary needs. When customers have a diet type set, the system can filter or flag menus and meals accordingly.
📄️ Payment Methods
Payment methods tell the system how a customer can pay for an order — for example by cash, bank card, invoice, or Swish.
📄️ Drivers
The drivers list holds the people responsible for delivering meals. Adding drivers here allows you to assign them to deliveries and give them access to the driver navigation app.
📄️ Letter codes
Letter codes are short abbreviations (typically one or two letters) that can be printed on production and delivery documents to quickly indicate a meal property — for example, "V" for vegetarian, "GF" for gluten-free, or "L" for low-lactose.
📄️ Price Groups
Not all customers pay the same price. A school canteen, a corporate client, and a hospital may each have a negotiated price for the same meal.
📄️ Fortnox integration
CateringCare can connect to Fortnox, a popular Swedish accounting system, to automatically synchronise invoices, customers, and financial data. This eliminates the need to manually enter data in two places.
📄️ Price Lists
A price list is a simple way to apply a blanket discount or surcharge to a customer's prices.
📄️ Vehicles
The vehicles list stores information about the cars or vans used for deliveries. Keeping vehicle information up to date makes it easier to assign the right vehicle to each delivery run and track any per-vehicle requirements (for example, temperature-controlled transport).
📄️ Recipe Categories
As your recipe library grows, it can become hard to find what you are looking for.
📄️ Start page templates
Start page templates let you customise what users see when they first log in. Different roles may benefit from seeing different information — a driver might want to see today's deliveries immediately, while a manager may prefer a dashboard with key stats.
📄️ Document templates
Document templates control the layout and content of printed or PDF documents generated by the system — such as production sheets, delivery notes, and order confirmations.
📄️ Assignment requests
Assignment requests are a workflow for assigning specific tasks or deliveries to staff members. A request is created, reviewed, and then either approved and assigned or declined.
📄️ Logo
Your logo appears on invoices, delivery notes, and other printed documents. Uploading a high-quality logo gives your documents a professional appearance.
📄️ Payment Terms
Payment terms describe when a customer is expected to pay an invoice.
📄️ Activity logs
Activity logs keep a record of what has happened in the system — who created or changed what, and when. This is useful for tracing mistakes, auditing changes, and understanding the history of an order or record.
📄️ File manager
The file manager is a central place to store and organise files that belong to your catering service — such as uploaded logos, document templates, food certificates, or any other files that staff need access to.
📄️ Your profile
Your profile page is where you manage your own account — update your name, change your password, and set your personal preferences.
📄️ User groups
User groups let you control what different members of your team can see and do in the system. Instead of setting permissions for each person individually, you create a group (for example, "Kitchen staff" or "Manager") and assign users to it.
📄️ SMS settings
SMS settings let you configure automatic text messages sent to customers — for example, a reminder when their order is on its way or a confirmation when an order is received.
📄️ Email settings
Email settings configure how the system sends emails — for example, order confirmations, invoice delivery, and system notifications.
📄️ Temperature sensors
Temperature sensors connect physical IoT temperature-monitoring devices to the system. Once connected, their readings are automatically recorded and can trigger alerts if temperature goes out of a safe range.
📄️ Menu templates
Menu templates are reusable week-patterns that can be applied to your menu planning calendar. Instead of building the same menu from scratch each week, you create a template once and apply it to future weeks.